Privacy statement for the ECB Forum on Central Banking Young Economist Prize

What is our legal framework?

All personal data are processed in accordance with European Union data protection law, that is to say in line with Regulation (EU) 2018/1725 (“EUDPR”).

Why do we process personal data?

Personal data are processed for:

• prize management: all personal data are collected and processed, based on the participants’ consent, for the purposes of managing the Young Economist Prize. This includes ranking participants, selecting finalists, contacting the participants and providing them with relevant information, transferring the prize money and publishing participants’ names, photographs, biographies and affiliated institutions on the website(s) of the ECB and/or ESCB national central banks and/or other EU institutions, as well as on social media platforms such as LinkedIn, Facebook, Instagram, Twitter or YouTube.
• publication of photographs/videos taken during the Forum on the internet: the finalists of the Young Economist Prize invited to attend the Forum will be asked to consent explicitly to having their photograph taken during the event and appearing in video and/or audio recordings, and to the ECB publishing the resulting media files on its website and official social media platforms, as well as on those of official ECB partners.

What is the legal basis for processing your personal data?

By providing the personal data requested, you consent to the processing of these data as outlined above. You may withdraw your consent at any time by contacting info@ecbforum.eu. All processing of your personal information will stop once you have withdrawn your consent; however, any processing that has already taken place will remain lawful.

Who is responsible for processing your personal data?

The ECB and the Directorates General Communications and Research are the units responsible for processing personal data obtained in the context of the Forum. The Young Economist Prize registration portal and associated email address are hosted by the Italian external provider Pomilio Blumm s.r.l., which processes collected data under instruction from and on behalf of the ECB.

Who will receive your personal data?

Any personal data that you provide in the context of the Young Economist Prize will be disclosed to the following recipients:

• teams within the ECB’s Directorates General Communications and Research responsible for the prize and the Forum in general;
• members of the selection committee;
• dedicated members of staff working for the ECB’s external provider Pomilio Blumm s.r.l.;
• media platforms used to promote the Young Economist Prize and selected finalists, e.g. the ECB’s website and/or social media platforms (LinkedIn, Facebook, Instagram, Twitter or YouTube).

Any further processing of personal data by the national central banks or national competent authorities will be subject to the guarantees provided in the General Data Protection Regulation.

What type of personal data are collected?

The ECB processes the following personal data:

• information provided by participants in the online application such as name, email address, affiliated institution, nationality and PhD supervisor’s name;
• personal data contained in documents submitted by participants as part of their application and throughout the duration of the Young Economist Prize competition such as CVs, research papers, recommendation letters from PhD supervisors, biographies and research posters;
• cookies from the Young Economist Prize registration portal, including the date and time of your visit, your internet protocol address, browser type, browser language, browser screen size, and one or more cookies that identify your browser, which will be used only to compile statistics, on an aggregate basis, on the usage of this site;
• photographs and videos featuring the data subjects;
• any further personal data required for the transfer of the prize money.

Where are your data transferred to, processed and stored?

Your data are/will be processed and stored by the ECB and the ECB’s external provider Pomilio Blumm s.r.l., located within the European Economic Area, in accordance with EUDPR.

Any personal data contained in the research, CV, photographs and videos you submit will also be processed and stored by social media platforms such as LinkedIn, Facebook, Instagram, Twitter or YouTube, located outside the European Economic Area in the United States of America, based on the guidelines indicated in their respective privacy statements.

How long will the ECB keep personal data?

The ECB will retain any personal data that you provide in relation to the Young Economist Prize for a period of three (3) years, starting from the day on which you submitted the personal data. Photographs and videos taken in the context of the Young Economist Prize and/or the Forum will be retained by the ECB for five (5) years, starting from the day on which the personal data were obtained.

Personal data published on the ECB’s website or social media platforms (LinkedIn, Facebook, Instagram, Twitter or YouTube) will be retained for as long as indicated in the privacy statement of the website/social media platform.

What are your rights?

You have the right to access your personal data and correct any data that is inaccurate or incomplete. You also have (with some limitations) the right to delete your personal data and to object or to restrict the processing of your personal data in line with the EUDPR.

Who can you contact in case of queries or requests?

You can exercise your rights by contacting the ECB’s Directorate General Communications at info@ecbforum.eu. You can also contact the ECB’s Data Protection Officer directly at dpo@ecb.europa.eu regarding all queries relating to personal data.

Addressing the European Data Protection Supervisor

If you consider that your rights under the EUDPR have been infringed as a result of the processing of your personal data, you have the right to lodge a complaint with the European Data Protection Supervisor at any time.